Benefit and Payroll Specialist – Defiance, Ohio

Benefit and Payroll Specialist

Northwestern Ohio Community Action Commission (NOCAC) is seeking a detail-oriented and dependable Benefit and Payroll Specialist to join our Finance team. This position plays an important role in supporting our staff by administering employee benefits and ensuring payroll is processed accurately and on time. 

If you enjoy working with numbers, systems, and people—and want your work to support programs that help low-income families in our communities—this may be a great opportunity for you.

Schedule (34 hours per week)

Monday – Thursday
7:00 AM – 4:00 PM or 7:30 AM – 4:30 PM

Pay

$21.30 – $23.52 per hour, based on education qualifications

Benefits

NOCAC offers a competitive benefits package including:

• Medical, Dental, Vision, Life and Short-Term Disability Insurance

• Retirement plan with 6% agency match

• Paid time off accruals

  • Personal Leave – 2 weeks

  • Vacation – 1 week in the first year, 2 weeks in years 2–5 (etc)

• 15 paid holidays

• Employment with a 501(c)(3) nonprofit organization qualifies staff for the Public Service Loan Forgiveness Program

Key Responsibilities

This position supports both employee benefits administration and payroll processing for the agency. Responsibilities include:

Benefits Administration

• Coordinate employee enrollment in medical, dental, vision, life, and disability plans

• Maintain accurate benefit records and payroll deductions

• Assist employees with benefits questions and enrollment changes

• Coordinate COBRA notices and disability claims with insurance providers

• Reconcile insurance invoices and verify deduction accuracy

• Support annual open enrollment

Payroll Processing

• Process payroll accurately and on time, including wages, taxes, benefits, and deductions

• Review and verify bi-weekly timecards and payroll reports

• Maintain employee payroll records and system updates

• Ensure compliance with federal, state, and local payroll regulations

• Coordinate garnishments and payroll adjustments

• Assist with payroll reporting and reconciliation

Qualifications

• Associate degree in Accounting, Finance, or a closely related field preferred (one-year certification accepted)

• Payroll experience preferred, including use of Excel and payroll systems

• Knowledge of payroll preparation, balancing, and internal controls

• Strong organizational skills and attention to detail

• Excellent written and verbal communication skills

Additional Requirements

• Valid Ohio driver’s license and insurable driving record

• Ability to maintain confidentiality and professional boundaries

• Successful completion of background and drug/alcohol screening as required by funding sources and agency policy

• Commitment to working respectfully with individuals from diverse backgrounds