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NOCAC Head Start will provide ongoing information to evaluate the child’s developmental level and progress in outcomes aligned to the goals described in the Head Start Early Learning Child Outcomes Framework.




  1. A Child Observation Form will be completed on each child, each checkpoint season.
    1. All Creative Curriculum Areas of Development and Learning (can be found in the Education Handbook) will be addressed each season.
    2. Observations for all program options will be entered on and will be used to complete progress reports.
  2. Home Based Teachers gather child observations during the weekly home visits and record them on the Home Base Lesson Plan.
    1. Home Based Teachers will use a tracking form to ensure that all observations are included.
  3. Observations are entered weekly into
  4. Observations are used to plan future activities and individualization goals.
  5. Observations will be kept in a closed notebook in the classroom.
    1. The Observation Notebook will be monitored by the Center Manager as needed to ensure observations are being completed in a timely and organized manner.
  6. Observations are recorded for planning purposes and providing parents with details based on the skill observed such as which hand, how many times, what exactly did the child says, what did the teacher say, with or without peers, for how long, etc.
    1. DO INCLUDE: description of actions, quotations, description of gestures, description of facial expressions, description of creations, what the child CAN do, focus on the positive
    2. DO NOT INCLUDE: labels (shy, creative, mad), intentions (wants to), and judgments (sloppy, beautiful), negatives (can’t, didn’t, won’t)
  7. Include which Creative Curriculum Objective (can be found in the Education Handbook) the observation reflects, it is not necessary to list every objective it fits in (an observation often addresses multiple objectives). Focus on only one objective for each observation.



  1. To complete the Preschool Skill Sheet (example can be found in the Education Handbook), observe children individually during free play or other planned activities and document with the date that the skill was observed as mastered. This is not an assessment so the observations will be informal.
  2. This form is for the families to see their child’s specific progress in common kindergarten readiness areas. Update the Preschool Skill Sheet (example can be found in the Education Handbook) before each home visit/parent teacher conference and review it with the family. Send it home with them at the last conference of the year.



  1. Teaching Strategies (TS) GOLD is an ongoing assessment tool, which can be implemented by teachers to measure the educational progress of children. From birth through kindergarten, this program can help teachers evaluate specific characteristics and strategize lessons for effective educational development.
  2. The TS GOLD program emphasizes using everyday assessment in typical activities so that teachers can understand where each student’s development level is on an individual basis. It is intended to avoid standardized teaching methods, which neglect each child’s variations in educational progress.
  3. Teachers utilize TS Gold to enter documentation and observations on individual children.
  4. Teachers utilize the Checkpoint Assessment Area three times per year to document individual children’s development level.
  5. After documenting the children’s developmental level, the Outcomes Assistant will print off a Development and Learning Report (from Teaching Strategies Gold) for each child.
    1. Teachers will review this report with parents/guardians at the 1st & 2nd Parent/Teacher Conference and 2nd Home Visit.
  6. Teachers will utilize the Planning Tab to create activities for the classroom and/or individual child.
  7. TS Gold Family Central offers family-focused resources that are devoted to helping the teachers build connections between a child’s two most important worlds: school and home.
    1. Families are informed about Family Central at the 1st Home Visit and asked to provide their email address to be signed up.
    2. Families who have access can enter observations about their child, email teachers, review observations entered by the teacher and look up developmentally appropriate activities to do with their child.



  1. Children who are funded through the Ohio Department of Education Early Childhood Entitlement grant will receive additional observations for the Early Learning Assessment (ELA).
  2. The ELA is intended to be a process through which early-childhood teachers collect and use assessment information to tailor instruction to the individual needs of each child.
  3. The ELA will be conducted 3 times per year.
  4. Teachers need to complete the scores per the ELA Handbook before the due date.
  5. A completed ELA for each season will be turned into the Education Manager by the due date.
  6. Due dates are posted on the Education Due Dates and Important Dates that is updated annually.
  7. New Child Observation Forms will be sent out to the teacher for the next season.
  8. The ELA Binders need to be returned to the Education Manager at the end of the school year.


Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.33(b)(c)(d)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    


Effective Date: Reviewed Date:
Approved By Policy Council: Revision Approved By Policy Council: