Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Background Checks

POLICY:

NOCAC Head Start/Early Head Start will not employ or continue employment of any person that cannot pass the required background checks.

PROCEDURES:

NOCAC Head Start is committed to providing a safe environment for employees and consumers of services.  NOCAC Head Start is committed to compliance with state and federal laws and funding source regulations regarding background checks on all potential and current employees.

Basic Background Checks will include:

  1. Federal FBI
  2. State BCI
  3. Sex Offender Registry

 

Additional Head Start, Early Childhood Education, Ohio Department of Job & Family Services (ODJFS) Requirements:

Candidates for employment, employees, volunteers and contractors working in the Head Start, Early Childhood Education and/or ODJFS programs must comply with the Statewide Automated Child Welfare Information System (SACWIS) background check process.

This electronic background check is conducted by ODJFS after they receive the ODJFS form 01175 which has been requested by each individual through the OCCRRA system.  The following data bases are checked:

  1. Federal FBI
  2. State BCI
  3. Sex Offender Registry
  4. Child Abuse and Neglect Registry

 

Anyone subject to the SACWIS system must receive an approved ODJFS form 01176 in order to be employed or continue employment with NOCAC.

 

Forms and Additional Guidance:

ODJFS Form 01175

 

This policy complies with the following

ODJFS Child Care Manual:   5101:2-12-09
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:    
Effective Date:   8/7/17 Reviewed Date:   8/18/22
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

 

Pre-School Applications Now Being Accepted

The NOCAC Child Development program is now accepting applications for the 2022 – 2023 Head Start home-based and preschool programs.

Head Start is a FREE comprehensive program that helps pregnant women, and children aged newborn to 5, from low-income families. Our program provides education, health, social and other services to income eligible persons in Defiance, Fulton, Henry, Paulding and Williams counties.  Did you know that if you receive SNAP benefits you automatically qualify?

For more information, please call us at 419-784-5136.

National Community Action Month

The month of May has been designated Community Action Month in order to recognize the positive impact Community Action agencies provide for their local communities. Together, these agencies work to help thousands of families achieve self-sufficiency.

This month allows Community Action agencies the opportunity to highlight the work that they do to help struggling families reach economic stability. It also provides everyone in the community a first-hand look at poverty that exists in their own neighborhoods.

Community Action Month is a time to honor and celebrate the impact agencies have in making our communities – and our nation – stronger.

Transporting Medication

POLICY:

When a healthcare provider has determined that it is necessary for a child to have emergency medication with them at all times, including on the bus, a family asks NOCAC Head Start staff to transport medicine to or from the Center, NOCAC will comply upon receipt of a completed signed Request for Administration of Medication.

PROCEDURES:

  1. The preferred method of handling medicine is for the parent to bring the medication into the center and give it directly to their child’s teacher.
  2. Drivers and monitors must not carry personal medications with them on the bus.
  3. Only NOCAC staff members trained by the parent or certified professional are permitted to perform medical procedures.
  4. A plan will be determined for the child that requires emergency medication on a case by case basis.
  5. The situation will be discussed with the family, NOCAC staff and content area managers to strategize ways of maintaining the safety of the student in an emergency.
  6. The Health and Safety Manager will contact the child’s healthcare provider to determine the appropriateness of the medication during the bus ride, and determine if certain medications must be available during the bus ride. The Health and safety Manager will also train and delegate to an appropriate NOCAC staff who will accompany the child.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    
ODJFS Child Care Manual:    5101:2-12-25
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    

 

Effective Date:   8/7/17 Reviewed Date:   8/7/17, 6/8/22
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:   8/7/17

Bus/Van Accident

POLICY:

NOCAC Head Start/Early Head Start (HS/EHS) ensures that all accidents involving vehicles that transport children are reported in accordance with applicable Federal, State and local requirements.

PROCEDURES:

  1. The Incident/Accident Report Form must be completed within 24 hours of an incident/accident.
  2. Accident involving a fixed project (i.e. sign, mailbox, fence, etc)
    1. The driver will immediately contact the Center Manager
    2. The Center Manger will contact the Health/Safety Manager (HSM) and the NOCAC Head Start/ECE Director.
  3. Accident involving another vehicle
    1. The driver will immediately contact the Police/Sheriff
    2. The driver will contact their Center Manager
    3. The Center Manger will contact the HSM and the NOCAC Child Development Director.
  4. Reporting the following information:
    1. Number of injuries
    2. Type and seriousness of injuries
    3. Damage to bus
    4. Damage to other property
    5. Location
    6. Time
    7. Names of all adults and children on board
    8. Any other relevant information for later review by the NOCAC Child Development Director
  5. The driver’s primary concern will be for the safety and well-being of the children on the bus.
  6. The driver will make every effort to care for the injured and calm the children.
  7. The Center Manager (or designee) will contact all parents/guardians of the children on the bus.
  8. Children cannot be released to their parent/guardian until Local Police have arrived and give approval.
    1. If a parent takes their child from the scene (after Police approval), the parent will sign the child out on the Transportation Attendance Form by completing the X, recording the time and their initials.
  9. If necessary, Drug and/or Alcohol Testing will be required per NOCAC Policy 7.00.
  10. The HSM will file a T-10 School Bus Accident Form via ODE SAFE website if damage exceeds $1000.00.
  11. The HSM will contact the Ohio State Highway Patrol for inspection (see OSBIM 2016) if a Police Report is filed.
  12. The NOCAC Center Manager will go to https://oclqs.force.com and file a Serious Incident Report by the next business day.
      1. Upon completion the Center Manager will print a completed copy of the JFS 01156 Serious Incident Reporting for Child Care and give to each parent. This meets the parent notification requirement of 2b and takes the place of JFS 01299 – Incident/Injury Report
      2. A copy of the JFS 01156 Serious Incident Reporting for Child Care will be sent to the Health and Safety Manager, Transportation/Safety Specialist and the NOCAC Child Head Start/ECE Director.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1303.72
ODJFS Child Care Manual:    5101:2-12-16(E)(F)(G)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:   ORC 3301-83-14 Section G

 

Effective Date:   8/7/2017 Reviewed Date:   12/20/19, 6/8/22
Approved By Policy Council:   8/7/2017 Revision Approved By Policy Council:   12/20/19