Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Center-Based Option

POLICY:

To provide center-based options in accordance with the requirements.

PROCEDURES:

The center-based option delivers the full range of services. Education and child development services are delivered primarily in classroom setting.

Ratios and Group Size

Staff/child ratios and group size maximums are determined by the age of the majority of children and the needs of children present.

The program determines the age of the majority of the children in a class at the start of the year and adjusts this determination during the program year if needed.

The Step Up To Quality rating system (SUTQ) requirements are more stringent than the Teacher/Child ratio and group size specifications in the Head Start Program Performance Standards (HSPPS) requirements, the program meets the stricter requirements of 1/10.

The program maintains appropriate ratios during all hours of operation, except:

During nap time, one teaching staff member may be replaced by one staff member.

A class that serves a majority of children who are three years old has no more than 17 children with a teacher and teacher assistant.

A double session class that serves a majority of children who are three years old has no more than 15 children with a teacher and teacher assistant.

A class that serves a majority of children who are four and five years old has no more than 20 children with a teacher and teacher assistant.

A double session class that serves a majority of children who are four and five years old has no more than 17 children with a teacher and teacher assistant.

 

Table to §1302.21 Center-based group size
4 and 5 year olds

No more than 20 children enrolled in any class.

No more than 17 children enrolled in any double session class.

3 year olds

 

No more than 17 children enrolled in any class.

No more than 15 children enrolled in any double session class.

Under 3 years old

 

No more than 8 or 9 children enrolled in any class, depending on the number of teachers.

 

Service Duration

Half Day

The Head Start program is operating all of its half day center-based classrooms four days per week and 128 days per year.

Half day classes operate for a minimum of 3.5 hours per day.

The double session classes operate for a minimum of 3.5 hours per day.

The double session teacher is provided adequate break time during the course of the day.

Teachers and teacher assistants have time to prepare for each session together, to set up the classroom environment, and to give individual attention to children entering and leaving the center.

Full Day

The Head Start program operates full-day full-year center-based classrooms four days per week and 1,020 hours per year.

The Head Start program is considered to meet the requirements of 1,020 hours if the program schedule aligns with the annual hours required by the local education agency and such alignment is necessary to support partnerships for service delivery. (St. Paul Lutheran, Napoleon and Montpelier Exempted Schools).

The program makes every effort to schedule makeup days using existing resources if days of planned class operations fall below 128.

The facilities used by the program are licensed by the Ohio Department of Jobs and Family Services (ODJFS) and meet the ODJFS licensing requirements.

The classrooms have at least 35 square feet of usable indoor space per child available for the care and use of children.

There is at least 75 square feet (per HSPPS) of usable outdoor play space per child.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:    1302.21
ODJFS Child Care Manual:    51010:2-2-11
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:   8/7/17 Revision Date:    
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

 

Staff Qualifications

POLICY:

The program will ensure all staff have sufficient knowledge, training and experience, and competencies to fulfill the roles and responsibilities of their positions to ensure high-quality service delivery. 

Degree Requirements:

HEAD START CENTER-BASED TEACHER:

All Head Start center-based teachers have at least an associate’s or bachelor’s degree in child development or early childhood education. 

No less than fifty percent of all Head Start center-based teachers, nationwide, have a baccalaureate degree in child development, early childhood education, or equivalent coursework. 

HEAD START TEACHING ASSISTANTS:

At least a child development associate (CDA) credential; or 

Be enrolled in a program leading to an associate or baccalaureate degree; or 

Be enrolled in a child development associate (CDA) credential program to be completed within 2 years of the time of hire. 

HEAD START HOME VISITORS:

A minimum of a home-based CDA credential or comparable credential, or equivalent coursework as part of an associate’s or bachelor’s degree. 

HEAD START FAMILY SERVICE SPECIALIST (FSS):

FSS staff who work directly with families on the family partnership process hired after November 7, 2016, have within eighteen months of hire, at a minimum, a credential or certification in a social work, human services, family services, counseling or a related field. 

HEAD START EDUCATION MANAGER:

A baccalaureate or advanced degree in early childhood education; or 

A baccalaureate or advanced degree and coursework equivalent to a major relating to early childhood education, with experience teaching preschool-age children. 

HEAD START HEALTH MANAGER:

A program must ensure health procedures are performed only by a licensed or certified health professional. 

FAMILY & COMMUNITY ENGAGEMENT MANAGER: 

Hired after November 7, 2016, must have, at a minimum, a baccalaureate degree, preferably related to one or more of the disciplines he or she oversees. 

DISABILITIES COORDINATOR:

Hired after November 7, 2016, must have, at a minimum, a baccalaureate degree, preferably related to one or more of the disciplines he or she oversees. 

COACH:

A minimum of a baccalaureate degree in early childhood education or a related field. 

HEAD START DIRECTOR:

Hired after November 7, 2016, has at a minimum, a baccalaureate degree and experience in supervision of staff, fiscal management, and administration. 

FINANCE DIRECTOR:

Hired after November 7, 2016 is a certified public accountant or has, at a minimum, a baccalaureate degree in accounting, business, fiscal management, or a related field. 

MENTAL HEALTH CONSULTANT:

Licensed or certified mental health professionals. A program must use mental health consultants with knowledge of and experienced in serving young children and their families, if available in the community. 

NUTRITION CONSULTANT:

Registered Dietitians or Nutritionists.

 

This policy complies with the following

Head Start Program Performance Standard:   1302.91 Staff qualifications and competency requirements
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:   Head Start Act 648A a 2 B i, 648A a 2 B ii, Act 645a h, 648A a 3 B
Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Training and Professional Development

POLICY:

The program implements a systematic approach to staff training and professional development.

PROCEDURES:

Staff Training 

The program provides to all new staff, consultants, and volunteers an orientation that focuses on, at a minimum, standards of conduct, the goals and underlying philosophy of the program and on the ways they are implemented. 

NOCAC Head Start staff will complete a minimum of 15 clock hours of professional development per year. 

The program seeks research-based approaches to professional development for education staff that are focused on effective curricula implementation, knowledge of the content in Head Start Early Learning Outcomes Framework: Ages Birth to Five, partnering with families, supporting children with disabilities and their families, providing effective and nurturing adult-child interactions, supporting dual language learners as appropriate, addressing challenging behaviors, preparing children and families for transitions, and use of data into individualize learning experience to improve outcomes for all children. 

Each NOCAC Head Start teacher shall attend high-quality, sustained, intensive, and classroom-focused training in order to have a positive and lasting impact on classroom instruction and the teacher’s performance in the classroom. The teacher will be regularly evaluated by the program for effectiveness. 

NOCAC Head Start staff will receive training on methods to handle suspected or known child abuse and neglected cases. 

NOCAC Head Start family services specialists (FSS) will receive training on best practices for implementing family engagement strategies in a systemic way. 

Training for FSS, and staff that work on health, and disabilities, that builds their knowledge, experience, and competencies to improve child and family outcomes. 

Professional Development

All NOCAC Child Development staff is required to complete a “Professional Development Plan” or an “Individual Professional Development Plan” within 30 days of hire and annually, during the month of January. 

Teachers 

  • Teachers will complete the Professional Development Plan. The teacher will choose an individualized performance goal, a goal based on the results of a formal teacher observation, and a goal based on the results of the Classroom self-assessment. The teacher must write action steps to complete these goals within a timeline. The teacher can make comments on his/her progress throughout the year. These plans will be reviewed with the supervisor during the staff’s annual evaluation. 

Teacher Assistants

  • Teacher assistants will complete the Professional Development Plan. The teacher assistant will choose an individualized performance goal, a goal based on the results of a formal teacher assistant observation, and a goal based on the results of the Classroom self-assessment. The teacher assistant must write action steps to complete these goals within a timeline. The teacher assistant can make comments on his/her progress throughout the year. These plans will be reviewed with the supervisor during the staff’s annual evaluation. 

Child Development Staff (Cooks & Float Assistants)

  • Other NOCAC child development staff will complete the NOCAC Individual Professional Development plan. The staff will choose a short term and long term professional goal. Staff will list any new strategies, theories or skills that they would like to obtain. The Individual Professional Development plans are sent to the central office. As trainings arise that pertain to staff’s goals, they can attend theses trainings to enhance their professional development. All staff is evaluated annually on their hire date. Professional development plans are reviewed at this time to see how staff is meeting their goals. 

Education/Training Assistance

For NOCAC Head Start non-union staff see the Educational Assistance policy 11.03 in the NOCAC Personnel Policies & Procedures manual.

For NOCAC Head Start union staff see ARTICLE 24 Educational/Training Assistance in the OAPSE Local #169 contract. 

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.92
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:  

Head Start Act 648A a 5 

OAPSE Local #169 Union Contract ARTICLE 24

Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Staff Health & Wellness

POLICY:

Each NOCAC Head Start staff will have an initial health examination on or before their first day of employment. 

PROCEDURES:

See Medical Examinations Policy 5.03 in the NOCAC Personnel Policies and Procedures manual www.nocac.org

NOCAC Head Start staff and regular volunteers must have a completed JFS 01296 Employee Medical Statement for Child Care completed on or before his or her first day of employment.

If a NOCAC Head Start staff person is required to drive a bus and have a Commercial Drivers License (CDL), they are required to have a T-8 physical examination completed annually. 

NOCAC Head Start Staff and regular volunteers are required to complete a TB Questionnaire annually.

The program makes mental health and wellness information available to NOCAC Head Start staff. Referrals are made as needed.

The contract with the Mental Health Consultant includes working with employees as part of the contracted services.

 

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.93
ODJFS Child Care Manual:   Appendix A to Rule 5101:212-08
CACFP Regulation:    
Caring for Our Children:    
Other Sources:   NOCAC Personnel Policies & Procedures MEDICAL EXAMINATIONS Policy 5.03
Effective Date: Revision Date:
Approved By Policy Council: Revision Approved By Policy Council:

Staff Hire Requirements

POLICY:

Employee Selection and Job Posting

PROCEDURES:

Please see: NOCAC PERSONNEL POLICIES & PROCEDURES located at www.nocac.org

EMPLOYEE SELECTION and JOB POSTING

All Employees: POLICY 3.00

Forms and Additional Guidance:

EMPLOYEE MEDICAL MEDICAL STATEMENT FOR CHILD CARE

 

This policy complies with the following

Head Start Program Performance Standard:   1302.90 (a) (b) (c)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:   NOCAC PERSONNEL POLICIES & PROCEDURES
Effective Date:    
Adopted with Board & Policy Council Approvals:   1/12/17
Revised with Board & Policy Council Approvals:    
     

Background Checks & Selection

POLICY:

All NOCAC Head Start/Early Head Start staff receive a background check before hire and every 5 years thereafter.

PROCEDURES:

The Ohio Department of Jobs and Family (ODJFS) licenses the Head Start program. The ODJFS requirements are more stringent than the Head Start Program Performance Standards (HSPPS) requirements, therefore the program meets the stricter ODJFS requirements.

Background checks are performed prior to offering employment. Background checks are completed every 5 years from the date of the most recent background check.  This procedure is monitored by the Center Managers.

The employment status (3.02) and the background checks policy (2.03) can be found in the NOCAC Personnel Policies & Procedures located at www.nocac.org.

 

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1302.90 (b)
ODJFS Child Care Manual:    
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:     Revision Date:    
Approved By Policy Council:     Revision Approved By Policy Council: