Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Proudly Serving Northwestern Ohio

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Website Northwesttern Ohio Commuity Action Commission

Our mission is to plan, develop and coordinate services designed to combat conditions related to poverty.

Administrative Assistant – CSBG/HEAP

Assist HEAP/Community Service Manager with quality assurance reviews and payment processing in order to maintain compliance within funding guidelines.

  • Obtain and maintain knowledge of the programmatic and NOCAC regulations, policies and procedures.
  • Scan, match and upload invoices into client files in OCEAN.
  • Contact vendors for appropriate supportive documentation for invoices and to obtain clarification on discrepancies between the application and the invoice.
  • Check applications for accuracy and compile an error tracking report to reflect information.

Schedule: Monday-Friday, 8-4:30, 40 hours per week

Starting Wage:  $11.61 – $12.96, based on educational qualifications


  • High school diploma or GED, required.
  • Associate Degree in office administration or a closely related field, preferred.
  • Experience working in an office setting and reviewing documents for accuracy.
  • Must possess good communication skills and be proficient in the use of computers.


  • Must have a valid Ohio driver’s license and maintain state minimum amount of automobile liability insurance and be insurable through NOCAC’s vehicle insurance carrier.
  • Pre-employment and ongoing job requirements as specified by the funding source and/or NOCAC policy including: background screening, drug/alcohol screening, and employment physical.
  • Must maintain professional boundaries, ethics and confidentiality; be sensitive to the needs of low-income individuals and be able to work with individuals of all cultural backgrounds and ages.        

To apply for this job please visit