Phone (419) 784-5136 | Address: 1933 E 2nd Street Defiance, Ohio 43512

Bus Monitor Approval Process


To ensure safe practices, NOCAC staff will follow the outlined practices to promote consistency when approving new Bus Monitors.


  1. Initial contact will be made through the Center Manager (CM) and/or Transportation and Safety Specialist (TSS) at which time the needed requirements are explained to the potential monitor:
    1. HS Diploma or GED
    2. Valid Driver’s License or Valid Photo ID
    3. Record of Immunizations – TDap and MMR
    4. BCI/FBI Background Clearance – 1176 (paid by NOCAC)
      1. Register in the OCCRRA system
    5. A physical with a drug scree (paid by NOCAC)
    6. Required training offered by NOCAC at no cost to monitor.
  1. 1175 Submission
    1. CM or TSS will assist the potential monitor in the completion of the Bus Monitor Background Check form.
    2. CM or TSS set up profile in OCCRRA to include all license #’s for the sites they are willing to monitor.
    3. Report to CO for Prints – Call ahead to ensure PFCC will be in office.
  2. 1176 Approval/Denial:
    1. Human Resources (HR) will notify TSS of approval or denial and will print off copy of 1176 to give to TSS.
    2. HR and TSS will coordinate a time for the Physical and training to be completed on the same day to avoid multiple trips for monitor.
      1. TSS will correspond with potential monitor to ensure times.
      2. HR will schedule physical/drug screen, give required forms to CO front desk for the monitor to pick up prior to physical.
  3. HR will notify TSS upon receipt of physical and will upload into child plus. TSS will set up the ODJFS “Green” file.
  4. Training:
    1. 1.5 hours including Bus monitor duties and responsibilities. Supplying a list of Bus activities for children, how to avoid and manage behaviors on the bus, standards of conduct and an example of their daily paperwork of monitor stipend.  They will also fill out a W-9 that will be given to finance.
    2. Child Abuse/Neglect – 30 days from the date of approval, to complete the one hour training online CA/N training thru OCCRRA.
    3. ODJFS one hour Transportation Training thru OCCRRA.
    4. TSS will provide training on the day of physical (when possible).
  5. TSS will set up the ODJFS “Green file”.
    1. When the file is complete with a copy of 1176, medical statement, shot record, driver’s license, proof of education and bus monitor training and one hour online transportation training (OCCRRA).
    2. TSS will give to the monitor to submit to CM.
    3. Bus monitor will go over with CM the Parent-Provider Partnership Skill: Basic Communication Tips paper to sign.
  6. Route Documentation
    1. Site managers track and submit Bus Monitor Stipend Log paperwork
    2. Bus Monitors receive a stipend of $12 per route.
    3. Monitors do not receive stipend for training attendance.

Forms and Additional Guidance:

This policy complies with the following

Head Start Program Performance Standard:   1303.72(e)
ODJFS Child Care Manual:   5101:2-12-01 (H) 5101:2-12-08 (B) 5101:2-12-08 (D) 5101:2-12-10 (A) (2)
CACFP Regulation:    
Caring for Our Children:    
Other Sources:    
Effective Date:   8/7/17 Reviewed Date:   4/28/20, 6/9/22
Approved By Policy Council:   8/7/17 Revision Approved By Policy Council:    

2023 Getting Ahead Classes

New “Getting Ahead in a Just Gettin’ By World” workshops will be starting in January in Paulding, Fulton, and Williams Counties!

Getting Ahead is a course that uses kitchen table talk to explore and overcome the challenges facing limited income families. Participants investigate their own lives to connect to the community and build resources.

Paulding County
Tuesdays, 10:00 – 1:00
The Rock
104 South Main Street
Payne Ohio
Start Date: January 10th, 2023

Fulton County
Wednesdays, 11:30 – 2:30
Delta Public Library
402 Main Street
Delta, Ohio
Start Date: January 11th, 2023

Williams County
Thursdays, 10:00 – 1:00
HOPE Community Center
223 West Washington Street
Montpelier, OH
Start Date: January 12, 2023

Call 419-990-5136 to learn more!

2022 – 2023 Winter Crisis Program

Do you need help keeping your home warm this year?  The Home Energy Assistance Program (HEAP) Winter Crisis Program runs 11/1/22 through 3/31/23.

Eligible households may receive a one-time payment towards:

*Utility service that is currently off or in a disconnect status.
*A payment to establish new service.
*Bulk fuel delivery (propane, fuel oil, wood, coal).
*Up to $500 for furnace repairs.

Each household member will need to bring proof of income for the last 30 days; birthdates and social security numbers; proof of citizenship or legal residency; and proof of disability (if applicable).  When scheduling your appointment, you will need the most recent utility bills regardless of the account status.

Please note that utility companies will only allow one hold for disconnection notices and it cannot be extended.  A “no-show” to your scheduled appointment may result in your utilities being shut off.


Schedule Appointments Online or call our 24-hour appointment hotline at 1-419-219-4641.

Apple Crunch Day!

The 2022 Great Lakes Great Apple Crunch is set for Thursday, October 13, 2022 at noon.  NOCAC is happy to participate in this project as it educates families about healthy eating while promoting locally grown food sources.

Schools, hospitals, colleges and many other organizations plan to celebrate National Farm to School Month by crunching into locally grown apples.  The program’s goal is 1.2 MILLION crunches this year!!  Anyone across Minnesota, Wisconsin, Illinois, Indiana, Iowa, Michigan and OHIO is invited to participate.

Sign up and join us!  You can share photos on social media

NOCAC Board of Trustees Meetings

Northwestern Ohio Community Action Commission is governed by a tripartite board made up of equal numbers of private sector, public sector and democratically-elected client sector representatives. The Governing Board members are responsible for policy, governance, and strategic oversight of NOCAC.

Upcoming Board Meetings are scheduled for the dates shown below.  All meetings start at 6:00 pm and are held at our Central Office located at 1933 E. Second, Defiance Ohio.  All meetings are open to the public.

June 9, 2022
July 14, 2022
August 11, 2022
September 8, 2022
October 13, 2022
November 10, 2022
December 8, 2022
January 12,2022